Accessibility, Support and Safe Space Policies

As part of TASH’s work to ensure ALL are included at the conference, we have implemented a number of measures to support your participation at the conference. We know there is a lot happening at the TASH conference and we are here to help you get exactly the information you need to make an impact in your community!

Conference Program

To get support with the conference program, visit the TASH Registration Desk. A staff member will help you with any questions.

Online Conference Program

TASH publishes the Conference schedule through an interactive website that allows attendees to explore the schedule like never before! Attendees can search the entire conference schedule, all speakers, sponsors, exhibitors, and other attendees. Attendees can also personalize their schedule and share it with friends. The conference schedule is available through any web browser or on the conference app that attendees can download to their mobile phones and use on-site during the conference. We will have free wifi available for all conference attendees. The wifi network name and access key will be posted at the Registration Desk.

Large-Print Conference Program

TASH also produces a large-print program. If you need this version, it is available from the TASH Registration Desk.

ASL Interpreting / CART Services

American Sign Language (ASL) interpreting and / or Communication Access Real-time Translation (CART) is provided when requested by attendees in advance of the conference. To locate an interpreter you have requested, please report to the TASH Registration Desk, where a volunteer will assist you. CART is automatically provided at the Opening and Closing General Sessions.

Cultural Accessibility

TASH works to ensure that all conference content is representative of all diverse backgrounds. To this end, we encourage presenters to share information that is reflective of experiences of individuals and families of diverse cultural and linguistic backgrounds within their presentations. In addition, the conference features many presentations that focus on Diversity and Cultural Competency as their primary topic.

No Flash Photography

A number of people with disabilities have co-occurring photosensitive epilepsy. We encourage documenting and sharing your experience at the TASH conference, but it is critically important to the safety of our attendees that you refrain from use of flash photography or any other strobing devices (flashing “ringtones” on your mobile device, rapid cuts or flashing in media in your presentation, etc.). Also, some rapid audio beats can have a similar effect, so if in doubt, do not include such media in presentations.

People with light sensitivity please be aware that between 5:00 PM and 11:00 PM, the St. Louis Union Station Hotel main lobby projects a light show on the ceiling once an hour, starting on the hour. The light show lasts between five and fifteen minutes. You can get a sense of what the light show is like by consulting videos on YouTube (e.g. here). The hotel registration desk is not in the main lobby, but in a room adjacent to it, but not closed off from the lobby. If you have light sensitivity, please plan your registration time accordingly.

Loud Noise

Some events at the conference will include live music, amplified audio or other loud noise. If you have sound sensitivity, noise-cancelling earmuffs are available for loan from the registration desk.

Fragrance

This is a fragrance-free event.

Low-Stimulation Room

There will be a low-stimulation room available to attendees that will provide a comfortable, quiet, low-light, calm space where convention attendees can spend time away from noise, lights, and other stimuli of the conference. TASH staff at the registration desk can direct you to the low-stimulation room.

Statement of Mutual Respect

In order to safeguard the values that make the TASH Annual Conference so special, it is important that we communicate TASH’s commitment to providing an atmosphere of mutual respect, free from harassment, for participants of all physical and intellectual abilities, physical appearances, behavioral support needs, body sizes, races, national origins, gender and trans identities, sexual orientations, ages, family and marital statuses, veteran status, and beliefs, whether religious, political or otherwise. Harassment includes, but is not limited to: deliberate intimidation; stalking; unwanted photography or recording; sustained disruption of talks or other events; disparaging or disrespectful remarks, inappropriate physical contact; and unwelcome sexual attention. We ask everyone to be mindful of how you interact with others – and to remember that harassment is not about what you intend, but about how your words or actions are received.

As it is sometimes perceived that a different set of rules apply to the Internet, we also want to remind you that what is said and done online (e.g. twitter, Facebook, Instagram, instant messaging) is just as real as what transpires in-person.

Disciplinary Action

By attending the TASH Annual Conference, you agree to maintain and support our conference as a harassment-free space. If you feel that someone has harassed you or otherwise treated you inappropriately – or you have witnessed inappropriate or harassing behavior – please alert any member of the TASH staff (identifiable by STAFF badges or TASH shirts). If an attendee engages in disrespectful behavior, the conference staff may take any lawful action we deem appropriate, including but not limited to warning the offender or requiring the offender to leave the conference. No refunds will be offered to anyone asked to leave the conference for disrespectful behavior.

The culture of the TASH Conference is everyone’s responsibility

One of the defining characteristics of the TASH Conference is that everyone contributes to making a welcoming, supportive environment. Please do not let someone in need of support go unassisted; if a need is greater than you can address yourself, please ask for assistance, either from other conference attendees or TASH staff.

We welcome your feedback, and we thank you for working together to make this an inclusive, enjoyable, and welcoming experience for everyone who participates.

Revised: 23 November 2016