Information for 2012 Poster Presenters

Poster Presentation Schedule and Location

November 29, 2012
Centennial Ballroom A and B
4:30 – 6:15 p.m.

Poster Set-Up: 1:45 – 4:15 p.m.
Poster Tear-Down: 6:15 – 7:30 p.m.

You will have the entire poster presentation period to share information and address questions with attendees. It’s expected that presenters will be by or near their posters for the entire poster session. This is your chance to interact with a large segment of the TASH conference audience, so make the most of it!

Poster Size

The presentation space is one side of a standalone poster board that you can tack posters or individual pages onto. The actual size of this board is 4′ x 8′, so you can use as much of the space that you need.

TASH provides:
4′ x 8′ free-standing board

Presenter provides:
Poster materials for 4′ x 8′ free-standing board
Pushpins for board

Creating your poster

It’s common that a poster should be more than just slides tacked onto a board. You want to call attention to a few key points which you can expand upon in your presentation and which might inspire questions from your audience. Whether you use graphics, text, or a combination of both, your materials should be easily visible from several feet away.

Transporting your poster to Long Beach

You’ll be responsible for printing and transporting your poster to the conference. You have several options:

1. Print your poster as series of smaller sheets at home or work
Bring the sheets along with you and assemble them at the conference. This approach can work well, but you need to take care of how the pieces fit together along with other considerations.

2. Print your poster as a full-size document or in larger segments at home or work
Transport the poster folded or in a mailing tube. You’ll want to consider the possibility of airline baggage fees if you are traveling with the poster.

3. Ship the poster (in a sturdy mailing tube) to the conference site
You can ship the poster directly to yourself at the Westin Long Beach. Your shipment must be prepaid and the Westin Long Beach will not accept C.O.D. or freight collect deliveries.

Due to lack of storage space, the Westin Long Beach is unable to accept shipments earlier than three (3) calendar days prior to the start of the TASH Conference. A handling charge of $5.00 per box each way will apply to all incoming and outgoing boxes. Boxes stored for longer than three days will incur extra charge of $5.00 per box, per day.

How to address your shipment:
2012 TASH Conference, Carrie Kato
The Westin Long Beach Hotel
333 East Ocean Boulevard
Long Beach, CA 90802

4. Ship the poster to the hotel via FedEx, but instruct FedEx to hold the package
This option requires picking up the package at the FedEx, two blocks from the hotel. However, FedEx will hold the package for up to 5 days at no cost.
When processing the shipment via FedEx, instruct FedEx to hold the package at this location.

FedEx Office Print & Ship Center
555 E Ocean Blvd, Suite 102
Long Beach, CA 90802
(562) 495-5767

5. Print the poster on-site at the TASH Conference

The nearest FedEx location is two blocks from the Westin Long Beach.

FedEx Office Print & Ship Center
555 E Ocean Blvd, Suite 102
Long Beach, CA 90802
(562) 495-5767

Monday–Friday: 7:00 a.m. – 11:00 p.m.
Saturday – Sunday: 9:00 a.m. – 9:00 p.m.

Additional Questions

Please contact us at or (202) 540-9015 so we can directly address any additional questions you may have.